Meeting room AV is the display, camera, microphones, speakers and control system that let people present and join video calls in one touch. Installed, a meeting room AV system typically costs £3,000 to £8,000 for a huddle room, £8,000 to £20,000 for a meeting room and £25,000 to £60,000+ for a boardroom.
Jump to: what a system includes · Teams, Zoom, Meet or Webex · what drives the cost · boardroom AV · ballpark your rooms · choosing an installer · design your room
A meeting room AV system has eight parts. A huddle room collapses the first five into one video bar and a display; a boardroom splits every one of them into separate components.
| Component | What it does | Typical choice |
|---|---|---|
| Display | Shows remote people and shared content, sized so the back row can read it | 55" to 86" commercial display, dual displays or an LED wall in boardrooms |
| Camera | Frames the room and whoever is speaking | Video bar camera; PTZ or multi-camera tracking for larger rooms |
| Microphones | Picks up every seat without echo | Built into the bar; table pods or ceiling arrays (Shure, Sennheiser) above 8 people |
| Speakers | Plays the far end evenly across the room | Bar or soundbar; ceiling speakers with a DSP in boardrooms |
| Control | One-touch join, sources, volume, lighting | Logitech Tap or Neat Pad; Crestron or Q-SYS panel in boardrooms |
| Compute and platform | Runs Teams Rooms, Zoom Rooms, Google Meet or Webex natively | Android bar or Windows room PC with the room licence |
| Scheduling panel | Shows the room status outside the door and allows ad-hoc booking | Logitech Tap Scheduler, Yealink RoomPanel, Crestron TSS, tied to the booking system |
| Cabling and network | Carries video to the display and the call to the cloud | HDMI and USB-C at the table, PoE to ceiling devices, a dedicated AV VLAN with QoS |
Quick reference: display + camera + microphones + speakers + control + compute and licence + scheduling panel + cabling and network. The video conferencing equipment by room size table shows the named kit for each room, and the meeting room equipment list explains each item in turn.
The room should run the platform your people already use every day. Most UK offices standardise on Microsoft Teams Rooms; Zoom-first businesses choose Zoom Rooms; Google Workspace organisations and schools use Google Meet hardware; Cisco estates and regulated sectors often run Cisco Webex Rooms. Whichever is native, direct guest join lets the room take calls on the others, and the hardware is largely the same certified Logitech, Poly, Yealink, Neat and Cisco kit.
Use our interactive configurator to build your ideal meeting room setup in minutes. Select your room type, size, and purpose to see tailored AV recommendations — from displays and microphones to control and connectivity.
Boardroom AV costs £25,000 to £60,000+ installed because every component that lives inside a single video bar in a smaller room becomes a separate, specified item: cameras that track the speaker along a 6 to 9 metre table, microphones that hear every seat, audio that sounds the same at both ends, and a control system the chair can run without calling IT. A typical boardroom AV system includes:
Quick reference: boardroom AV £25k-£60k+ = DSP audio + ceiling mic arrays + dual displays or LED wall + tracking cameras + native platform + Crestron or Q-SYS control + acoustic treatment; 5-10 days on site plus 2-3 weeks programming.
The component-by-component answer is in what the best AV for a boardroom is; the step-by-step design method is in our guide to designing an AV system for a hybrid meeting room.
Most failed meeting rooms were specified from a floor plan and a price list. Hold every bidder to these standards:
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