Meeting room AV is the display, camera, microphones, speakers and control that let people present and join video calls in one touch. Installed, a huddle room typically costs £3,000 to £8,000, a meeting room £8,000 to £20,000 and a boardroom £25,000 to £60,000+.
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A modern necessity for any work environment, our meeting & board room AV inspires more impactful & productive experiences in formal management meetings & spontaneous get-togethers.
Transform your meeting room technology with our reliable, user-friendly and cost-effective AV solutions. Provide a reliable and consistent user experience that increases adoption and usage.
From the floor
What makes a hybrid room actually work is not the camera or the screens. It is the microphone coverage and the room acoustics, and those are the two line items every value engineering exercise tries to cut. If you remove the ceiling mic array to save money, the remote attendees end up listening to a room they can't hear into, and the whole investment fails on the first call.
We integrate seamlessly with leading collaboration platforms
Use our interactive configurator to build your ideal meeting room setup in minutes. Select your room type, size, and purpose to see tailored AV recommendations — from displays and microphones to control and connectivity.
Explore our comprehensive range of meeting room technologies designed to enhance collaboration and productivity.
A selection of recent meeting room AV installations delivered by Strive AV — from premier Microsoft Teams Rooms to flexible serviced workspaces and university boardrooms.
Corporate · Microsoft Teams Room
Strive AV delivered one of the UK's first Microsoft Signature Teams Rooms for Coeo — a cutting-edge hybrid meeting room that showcases what's possible when AV and Microsoft technology work as one.
Read case study →
Hospitality · Flexible Workspace
Strive AV designed and installed flexible meeting room AV across YoooServ's serviced workspace — supporting hybrid teams, drop-in users and full-day client meetings on the same kit.
Read case study →
Education · AV-over-IP
A £1.4m AV-over-IP system covering meeting rooms, lecture theatres and hybrid teaching spaces — enabling seamless content sharing across the campus from a single managed network.
Read case study →Meeting room AV pricing in the UK varies with the size of the space, the number of rooms, and the platforms you need to support. As a rough guide, a single huddle room or small meeting room typically lands at £3,000 to £8,000 fully installed; a mid-size meeting room with a Microsoft Teams Room or Zoom Room build is more like £8,000 to £20,000; and a Microsoft Signature Teams Room or executive boardroom can reach £25,000 to £60,000+ with high-end audio, dual-display and bespoke joinery.
Four factors drive most of the variance:
A 4-person huddle room needs a single screen, a soundbar and a small touch panel. A 16-person boardroom needs a dual-display front of room, ceiling microphones, an in-room PTZ camera, and acoustic treatment. The bigger the space, the more sensors and the more careful the audio design has to be.
A native Microsoft Teams Room or Zoom Room needs certified hardware (Logitech, Poly, Yealink, Crestron) to qualify. Bring-your-own-device (BYOD) rooms are cheaper because they reuse the user's laptop, but offer a less consistent experience.
Audio is where most meeting room AV projects live or die. A ceiling microphone array with DSP for a 12-seat boardroom can cost more than the displays. Centralised room control (Crestron or Extron) adds reliability but adds licence and programming costs.
Tying meeting room AV into your room booking system (Outlook, Google Workspace, GoBright, Robin) and corporate SSO is straightforward but takes deployment time. Multi-room rollouts benefit hugely here: set it up once and replicate.
Most meeting room AV projects need a free site survey before we can give a meaningful quote. We'll measure the room, understand how your teams actually use it, and come back with a transparent breakdown (hardware, installation, programming, support) with no hidden extras.
Get a free meeting room AV quote →Enter how many rooms of each size you need. A free site survey turns this into a fixed price.
4 rooms, supplied and installed
£22,000 to £56,000
plus about £144 a month for Teams Rooms Pro licences
Excludes support contracts and building works. Larger rollouts are phased in waves to keep rooms in use.
Real products and prices from TopAV, our sister company, last updated 30 September 2026.
| Kit | Hardware | Hardware, ex VAT | Installed guide |
|---|---|---|---|
| Huddle room, 2 to 5 peopleAll-in-one video bar with touch console | £2,161 | £3,000 to £8,000 | |
| Small room on Windows, 4 to 6 peopleLogitech MeetUp 2, Tap and Lenovo mini PC, pre-configured | £2,942 | £4,000 to £8,000 | |
| Meeting room, 6 to 10 peopleLarger video bar with dedicated touch controller |
| £5,586 | £8,000 to £20,000 |
| Large meeting room, 10 to 16 peopleDual-camera system on dual displays |
| £5,898 | £8,000 to £20,000 |
| Boardroom, 16+ peopleTwo PTZ cameras; ceiling microphones and larger displays specified at survey |
| £7,729 | £25,000 to £60,000 |
Hardware only, ex VAT. The installed guide is our typical range for that room type, covering mounts, cabling, configuration, Microsoft 365 enrolment and training. Teams Rooms licensing (Basic free for up to 25 rooms, Pro around £36 per room per month) is extra. Hardware prices move, so your site survey quote is the fixed price.
Most failed meeting rooms were specified from a floor plan and a price list. Hold every bidder to these standards:
See our accreditations and how our consultation and design process works.
A few examples of real meeting-room AV projects we have delivered for UK clients.
Microsoft Signature Teams Room
Signature Teams Room build for Coeo's London HQ — certified hardware, ceiling mics, dual displays.
Higher education
Future-proof AV across multiple meeting and teaching spaces, including hybrid-capable rooms.
Serviced workspace
Setting the AV benchmark across YoooServ's serviced workspace portfolio — standardised meeting room kit.
UK meeting room AV pricing scales with room size, platform certification and audio complexity. As a guide, a small huddle room is typically £3,000–£8,000 fully installed; a mid-size Microsoft Teams Room or Zoom Room build with ceiling mics, certified camera and a single display sits at £8,000–£20,000; and a Microsoft Signature Teams Room or executive boardroom with dual displays, DSP audio, room control and joinery can reach £25,000–£60,000+. We always provide a fixed-price quote after a free site survey.
Yes — Strive AV is platform-agnostic. We design and install native Microsoft Teams Rooms (Logitech, Poly, Yealink, Crestron Flex, Neat), Zoom Rooms (same certified ecosystem), Google Meet hardware and Cisco Webex rooms. We also build BYOD/bring-your-own-device rooms for organisations that don't want to commit to one platform, using USB-bridged Logitech or Poly bars.
Huddle rooms are 2–6 person spaces designed for short, ad-hoc calls — usually one display, a video bar and a touch panel. Meeting rooms typically seat 6–14 and need a single or dual display, ceiling or table microphones, a PTZ camera and basic control. Boardrooms seat 12–20+, need dual-display front of room, DSP-driven ceiling microphone arrays, professional audio, programmable Crestron/Extron control and integrated lighting/blinds.
A standard huddle room install is typically 1 day. A Microsoft Teams Room or Zoom Room with ceiling mics and a touch panel is usually 2–3 days. A boardroom with dual displays, DSP audio, lighting and Crestron control can take 5–10 days on site, plus 2–3 weeks of programming and commissioning. Multi-room rollouts are scheduled in waves to minimise disruption — we'll plan around your business hours.
Yes. We integrate with Microsoft 365/Outlook, Google Workspace, GoBright, Robin, Joan, Condeco and similar room booking platforms. Typical integrations include outside-the-room scheduling panels, in-room start/join automation, occupancy sensing and reporting back to facilities. SSO and identity integration with Azure AD/Entra is included as standard on Teams Room deployments.
We're vendor-agnostic and specify the right kit per room. Common choices include Samsung, LG and Sharp/NEC displays; Logitech, Poly, Yealink and Neat for video bars and Teams/Zoom certified hardware; Shure and Sennheiser for ceiling and table microphones; Q-SYS and Biamp for audio DSP; and Crestron or Extron for room control. Final brand selection depends on platform, budget and your existing IT estate.
Yes. We offer tiered AV support contracts including remote monitoring of Teams Rooms and Zoom Rooms, proactive firmware management, on-site response SLAs, scheduled preventative maintenance and end-user training refreshers. Support contracts are commonly attached to multi-room rollouts to keep estate-wide reliability above 99% and cut down service-desk tickets from end users.
Yes. We work with finance partners to offer leasing and operating-expense models, which spread the cost of larger rollouts across 3–5 year terms and align with most UK CapEx/OpEx cycles. This is particularly helpful when standardising AV across multiple sites or when a Microsoft Signature Teams Room or full estate refresh would otherwise be a single large CapEx event.
Detailed answers to the most-searched meeting room questions, each authored and reviewed by a Strive AV director.
A standard hybrid meeting room needs eight categories of equipment: display, camera, microphones, speakers, control panel, room scheduling panel, compute (room PC or BYOD), and the cabling and network behind all of it.
A huddle room is a 3 to 5 person space with an integrated video conferencing bar and a single display, while a meeting room is a 6 to 12 person space with separate components: ceiling microphones, dedicated camera, distributed speakers and a touch panel control system.
Crestron is the stronger choice for control-heavy boardrooms and complex AV-over-IP estates that need deep automation. Q-SYS is stronger for audio-led rooms and native integration with Microsoft and Cisco video platforms. Many UK estates run both.
An integrated VC bar (Logitech Rally Bar, Poly Studio X70, Yealink MeetingBar A40) is better for small to mid-size meeting rooms up to roughly 12 people. A separate camera plus ceiling microphones plus DSP architecture is better for larger rooms and boardrooms where audio quality across a long table is the priority.
A hybrid meeting room is laid out so remote participants get equal presence with people in the room: camera at seated eye level, faces lit from the front, microphones distributed for even coverage, and the display visible to everyone seated. The starting point is to treat the remote participant as another seat at the table rather than a window into the room.
Explore related insights and guides
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