Hotel & hospitality AV
Hotel AV covers the whole property: background music and signage in public areas, conferencing in meeting rooms, divisible sound and projection in function rooms, and hospitality TVs in guest rooms. Typical budgets are £8,000 to £20,000 per meeting room and £20,000 to £80,000+ per function room or ballroom.
Jump to: what each space needs · ballpark your project · guest room TV prices · choosing an installer
What hotel AV covers, space by space
Most hotels phase AV work space by space rather than all at once. These are the systems each area usually needs and what they typically cost.
| Space | Typical systems | Typical budget | More |
|---|---|---|---|
| Lobby and reception | Zoned background music, welcome and wayfinding screens, event signage | Signage £15,000 to £40,000 across an 80 to 150-room hotel | Lobby AV guide |
| Meeting and conference rooms | Displays, wireless presentation, Teams or Zoom Rooms, one-touch control | £8,000 to £20,000 per room | Meeting room AV |
| Function rooms and ballrooms | Divisible audio, projection or LED, wireless microphones, room combining | £20,000 to £80,000+ per space | Audio systems |
| Restaurants and bars | Zoned background music, digital menu boards | Background music £1,500 to £4,000 per zone, plus licensing | Menu board guide |
| Guest rooms | Hospitality TVs with casting, welcome screen and IPTV or PMS integration | From £375 per room for the TV, plus £150 to £350 to install | Current TV prices |
| Safety and compliance | PA and voice alarm, signage override and lockdown messaging for Martyn's Law | Priced at survey | Martyn's Law |
Running conferences or large events as well? See our pages for conference centres and event venues, or our guide to digital signage for hotels.
Ballpark your hotel AV project
Enter what you need across the property. A free site survey turns this into a fixed price.
Supplied and installed
£45,300 to £157,000
- plus £90 to £240 a month for the signage CMS
- plus PRS and PPL licensing for background music
Excludes support contracts, content production and building works. Installs are phased around occupancy.
Guest room TVs with current prices
Real products and prices from TopAV, our sister company, last updated 4 October 2026.
| Kit | Hardware | Hardware, ex VAT | Installed guide |
|---|---|---|---|
| Standard room, 50 inchLG 4K hospitality TV |
| £375 | £525 to £725 |
| Standard room, 50 inchSamsung hospitality TV |
| £409 | £559 to £759 |
| Superior room, 55 inchSamsung hospitality smart TV |
| £429 | £579 to £779 |
| Superior room, 55 inch slimSamsung AirSlim 4K, sits flat to the wall |
| £489 | £639 to £839 |
| Suite, 65 inchLG 4K hospitality TV |
| £662 | £812 to £1,012 |
Per room, ex VAT. The installed guide adds £150 to £350 per room for the mount, cabling and hotel-mode setup; IPTV or PMS integration is priced at survey. Hospitality TVs lock guest settings, show a welcome screen, support casting and can be cloned across the whole property. Rollouts are scheduled floor by floor around occupancy.
Choosing a hotel AV installer: what good looks like
Hotels trade every day of the year, so the installer matters as much as the kit. Hold every bidder to these standards:
- A programme built around occupancy. Guest room work floor by floor, public areas out of hours and function rooms between events, agreed against your booking calendar.
- Controls your team can run. One-touch scenes for each space and simple combining for divisible rooms, so duty managers aren't calling for help mid-event.
- Hospitality-grade displays. Hotel-mode TVs and commercial signage panels with commercial warranties, never consumer sets.
- Integration planned up front. IPTV, the property management system, Wi-Fi and casting agreed with your IT and brand teams before install day.
- Safety and licensing covered. PA and voice alarm that can carry emergency messages for Martyn's Law, and a reminder that music needs PRS and PPL licences.
- Support that covers event days. Remote monitoring and a written on-site response time for critical faults, including weekends.
See our accreditations and how our consultation and design process works.
Hotel AV FAQs
Q.How much does hotel AV cost?
It depends on the spaces. A meeting or conference room typically costs £8,000 to £20,000 installed, a divisible function room or ballroom £20,000 to £80,000+, and digital signage across an 80 to 150-room hotel (12 to 25 screens) £15,000 to £40,000 plus £300 to £800 a month for the CMS and PMS integration. Background music costs £1,500 to £4,000 per zone installed, and guest room hospitality TVs start at under £500 per room plus £150 to £350 to install. A free site survey turns these ranges into a fixed price.
Q.What AV does a hotel need?
Most hotels need zoned background music and digital signage in the lobby and restaurants, video conferencing and wireless presentation in meeting rooms, divisible audio, projection or LED and wireless microphones in function rooms, hospitality TVs in guest rooms, and a PA or voice alarm system that can carry emergency messages. The right mix depends on how much of the business is events, conferences or leisure.
Q.What is the difference between a hospitality TV and a normal TV?
A hospitality TV runs in a hotel mode that locks settings guests could break, shows a branded welcome screen, supports casting from the guest's phone and can be configured once and cloned or managed across every room. It can also integrate with IPTV and the property management system, and carries a commercial warranty. A consumer TV does none of this and is not built for hotel duty cycles.
Q.Can AV be installed while the hotel stays open?
Yes. Hotel installs are phased so the property keeps trading: guest room TVs are swapped floor by floor around occupancy, public areas are done out of hours, and function rooms are scheduled between events. A site survey maps the programme against your booking calendar before work starts.
Q.Does Martyn's Law apply to hotels?
It can. Martyn's Law (the Terrorism (Protection of Premises) Act 2025) applies to premises where 200 or more people may be present, which covers many hotels with function rooms and ballrooms; 800 or more puts a venue in the enhanced tier. Commencement is expected in April 2027. PA and voice alarm systems, digital signage override and lockdown messaging are part of the public protection procedures the Act expects.
Q.Do hotels need a music licence for background music?
Yes. Playing recorded music in public areas needs both a PRS for Music and a PPL licence, usually bought together as TheMusicLicence. A small site typically pays £100 to £400 a year; multi-zone hotels and venues with events pay more.
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