VIDEO CONFERENCING SOLUTIONS

A small huddle-room VC kit (camera bar, single display and table mic) typically starts at around £3,000 to £8,000 supplied and installed. A standard 6 to 12 person meeting room with certified Microsoft Teams Rooms (MTR) or Zoom Rooms hardware is usually £8,000 to £20,000. Larger boardrooms with PTZ cameras, ceiling mics, dual displays and DSP audio range from £25,000 to £60,000+. Costs vary by brand (Logitech, Poly, Yealink, Neat, Cisco), room size and whether the system is native, BYOD or appliance-based. We provide fixed-price quotes after a short discovery call.

We design and install certified rooms for Microsoft Teams Rooms (MTR), Zoom Rooms, Google Meet hardware and Cisco Webex Rooms. We also configure Bring Your Own Device (BYOD) setups using USB or Bluetooth peripherals so any laptop and platform can join a meeting from the room. Most modern rooms run native Teams or Zoom on certified appliances, with the other platforms supported via direct guest join, Microsoft CVI or interoperability gateways.

We are vendor-agnostic and partner with the leading certified manufacturers: Logitech, Poly, Yealink, Neat, Cisco, Microsoft Surface Hub, Crestron, Lenovo, Jabra and Q-SYS. The right brand depends on room size, your video platform, IT management requirements and budget. For Microsoft Teams Rooms we install Android-based MTR appliances (Logitech, Poly, Yealink, Neat) and Windows-based MTR (Lenovo, HP, Crestron) where richer dual-platform support is needed.

A native room runs a certified Microsoft Teams Rooms or Zoom Rooms appliance permanently in the room, so meetings start with one tap from the room calendar and the experience is consistent for every user. BYOD uses USB or Bluetooth-connected camera, microphone and speaker peripherals so users join meetings from their own laptops on any platform. Native rooms offer the most reliable, supportable experience for booked meetings; BYOD is cheaper and more flexible for ad-hoc spaces. Many UK organisations deploy a mix.

Each MTR device requires a Microsoft Teams Rooms Pro or Teams Rooms Basic licence assigned to a dedicated resource account. Teams Rooms Pro (around £36 per room per month) is recommended for most UK deployments and includes intelligent audio/video, room analytics, advanced management and Teams Premium meeting features. Teams Rooms Basic is free for up to 25 rooms but lacks pro-level management. We help you size licensing during the design phase.

A standard meeting-room installation is typically completed in one day, including mounting the display, cabling, certified camera and microphone install, room PC or appliance configuration, network and Microsoft 365 enrolment, and 30 to 45 minutes of user training. Boardrooms with multiple cameras, ceiling microphones and DSP audio usually take 2 to 4 days. Multi-site rollouts are scheduled in waves to minimise disruption to your business.

Yes. Our UK-wide AV support contracts include proactive remote monitoring, firmware management, Microsoft Teams admin centre alerts, 4-hour response options and on-site engineer visits. We also offer leasing and AV-as-a-Service so you can bundle hardware, licensing, installation and support into a single monthly operating cost, useful when refreshing multiple rooms or moving capex to opex.

Yes. We carry out room audits to assess your existing displays, cameras, microphones, network and acoustics, then provide a fixed-price upgrade path to bring rooms up to certified Microsoft Teams Rooms or Zoom Rooms standard. Common upgrades include replacing legacy USB cameras with certified PTZ or AI-tracking cameras, adding ceiling microphones for larger rooms, installing acoustic treatment and migrating ad-hoc BYOD setups onto a managed MTR or Zoom Rooms platform.