How much does it cost to install AV in a meeting room?

Installing AV in a meeting room typically costs between £4,000 and £60,000 in the UK, with most standard rooms landing in the £8,000 to £25,000 bracket. The variation comes from room size, the video conferencing platform you certify against, control system complexity, and how much acoustic and cabling work the build needs.

A small huddle room (3 to 5 people) with a single 55 to 65 inch display, a certified video bar (Logitech Rally Bar Mini, Poly Studio X30, Yealink MeetingBar A20) and a basic install will sit around £4,000 to £8,000. A standard meeting room for 6 to 10 people running a dual-display layout with ceiling microphones, a touch panel and Microsoft Teams Rooms or Zoom Rooms certification typically lands at £12,000 to £25,000. Boardrooms above 10 people, especially those needing PTZ cameras, AV-over-IP distribution, DSP and LED video walls, push past £30,000 and can exceed £60,000 once programming and commissioning are factored in.

On a real project the biggest swing factors are the platform you standardise on (native MTR or Zoom Rooms hardware costs more than BYOD with a USB bar), whether the room needs structural changes (false ceiling work, additional power circuits, dedicated VLAN cabling) and whether you build in third-party room scheduling, occupancy analytics or wireless presentation. A good installation partner will site-survey before quoting so the figure you get reflects real conditions rather than a generic spec sheet, and will price the lifecycle (warranty, support contract, replacement schedule) alongside the capital cost so the room is funded properly across its working life.

Quick reference: huddle room £4k-£8k, standard meeting room £12k-£25k, boardroom £30k-£60k+.