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Google Meet hardware and meeting rooms

Google Meet hardware is the certified room kit (Google Series One, Logitech Rally Bar and Poly Studio X) that lets a meeting room join Google Meet calls in one touch from its Google Calendar booking. Installed, a huddle room typically costs £3,000 to £8,000, a meeting room £8,000 to £20,000 and a boardroom £25,000 to £60,000+, plus a £200 per device per year Meet hardware licence. We design, install and support Google Meet rooms across the UK.

Jump to: Google Meet hardware by room size · Workspace integration · video conferencing systems (the parent guide, which compares Meet with Microsoft Teams Rooms and Zoom Rooms)

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Google Meet rooms for Workspace organisations

A Google Meet room is one more managed device in a Google Workspace tenant: it books through Google Calendar, enrols in the Google Admin console, inherits your security policy and joins Microsoft Teams and Zoom calls as a guest when a client sends the invite. For organisations already on Workspace it is usually the simplest room platform to run.

We survey the room, pick the certified kit for its size, install and enrol it, and support it afterwards, from a single huddle room to a multi-site rollout.

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Google Workspace & Meet

Google Meet hardware by room size

Google does not build the room hardware itself; it certifies partner devices. Three families cover almost every UK room: the Google Series One kits built by Lenovo and Avocor, Logitech Rally Bar devices running Meet on Android, and Poly Studio X bars. Every device enrols in the Google Admin console and carries the £200 per device per year Meet hardware licence.

RoomPeopleCertified Google Meet hardwareDisplaysInstalled cost
Huddle room2 to 5Series One Room Kit Small; Logitech Rally Bar Huddle or Rally Bar Mini with Tap IP; Poly Studio X30 or X32 with TC10One 55" display£3,000 to £8,000
Meeting room6 to 12Series One Room Kit Medium; Logitech Rally Bar with Tap IP; Poly Studio X50 or X52 with TC10One 65" to 75" display, or dual£8,000 to £20,000
Boardroom12 to 20+Series One Room Kit Large with Smart Audio Bar and mic pods; Logitech Rally Bar with Rally Mic Pods or Rally Plus; Poly Studio X70 with ceiling microphonesDual 75" to 86" displays£25,000 to £60,000+
Collaboration and focus spaces1 to 6Series One Board 65 interactive display; Series One Desk 27 for executive officesBuilt inQuoted per device

Quick reference: Series One, Logitech Rally Bar or Poly Studio X by room size; huddle £3k-£8k, meeting room £8k-£20k, boardroom £25k-£60k+; £200 per device per year Meet hardware licence; one-day install per standard room.

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Google Workspace & Meet Technologies

Discover the technologies that power exceptional Google collaboration experiences.

Centralised Management & Security

Manage users, devices, policies and data from one cloud-based admin console. Built-in security and compliance controls give IT confidence while delivering flexibility to users.

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Google Meet Video Conferencing

Facilitate secure, high-quality meetings across devices and locations. Meet is built for hybrid teams, offering features like one-click join, intelligent framing and real-time translations. Google Meet provides reliable, accessible video conferencing that works seamlessly within the Google Workspace ecosystem.

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Google Workspace Productivity Suite

Combine Gmail, Calendar, Chat, Drive, Docs/Sheets/Slides into one cloud platform—designed to keep your team agile, connected, and efficient.

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Google Meet room installation and support across the UK

A standard Google Meet room is surveyed, installed, enrolled in the Google Admin console and handed over with user training in one working day; boardrooms with ceiling microphones or Crestron control take two to three days. Afterwards the rooms sit under the same managed service as our Teams and Zoom estates, with remote monitoring and a written on-site response time.

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Google Workspace Integration Matrix

A Google Meet room is rarely a standalone buy. Unlike a Zoom or Teams room, which is bought primarily as a meeting endpoint, a Google Meet room is one more managed node in a Workspace estate that already includes Calendar, Drive, Chrome devices and the Admin console. The buying decision therefore involves IT, security and facilities together, and the value of each room is shaped by how cleanly it slots into the wider Workspace tenant. The matrix below maps the integration points that tend to matter most during procurement.

Google Calendar

One-tap join from the room display and the Logitech Tap or Poly TC10 controller, with calendar resources automatically holding the room and pulling in Meet links for every booking.

Matters most for: Workspace-only organisations where Calendar is already the single source of truth for room booking.

Google Drive

Meeting recordings, transcripts and chat history land in the host's Drive automatically, with sharing permissions inherited from the calendar invite for in-room and remote participants.

Matters most for: Legal, professional services and research teams where meeting artefacts feed straight into client matters and project folders.

Chrome Device Management

ChromeOS-based hardware such as the Asus Chromebox, Lenovo ThinkSmart Hub and Series One Desk 27 inherits OS policy, auto-update channels and network configuration from the same console used for Chromebooks.

Matters most for: Education and frontline-heavy organisations already standardised on Chrome Enterprise.

Google Admin Console

Centralised room enrolment, remote reboot, firmware management, peripheral health monitoring and granular policy at organisational unit level, all from one tenant-wide console.

Matters most for: Multi-site IT teams running a global UK and EMEA estate from a small central support function.

Security and Compliance

Context-Aware Access, host management controls, meeting encryption, data regions for Workspace and the audit log feed into the wider security posture and SIEM tooling already in place.

Matters most for: Financial services, healthcare and public sector buyers with strict data residency and audit requirements.

Interop with Microsoft 365

Google Meet rooms can guest-join Microsoft Teams and Zoom meetings, and Workspace can be configured to coexist with an Exchange or Outlook estate for organisations partway through a migration.

Matters most for: Hybrid M365 and Workspace estates, common in firms that have grown by acquisition or that run Workspace for some divisions only.

Google does not build the room hardware itself; it certifies partner devices instead. The current UK-relevant range covers Logitech (Rally Bar, Rally Bar Mini, Tap IP), Poly (Studio X30, X50, X70), Asus Chromebox compute kits and Lenovo ThinkSmart Hub controllers, so the hardware choice is largely about acoustics, room size and existing AV control rather than which logo sits on the box.

Google Meet FAQs

Q.How much does a Google Meet hardware room cost in the UK?

A small Google Meet huddle room with a Logitech Rally Bar Mini or Poly Studio X30 plus a 55-inch display typically starts around £3,000 to £8,000 fully installed. A medium room with a 65-inch display, Logitech Rally Bar and Tap IP scheduler is usually £8,000 to £20,000. Large boardrooms with the Poly Studio X70, dual displays and ceiling microphones run £25,000 to £60,000+. Pricing excludes the £200 per room per year Google Meet hardware licence. We provide a fixed-price UK quote after a discovery call.

Q.Which hardware is certified for Google Meet rooms?

Google Meet hardware now runs on the ChromeOS-based Google Meet Series One platform and the broader Android-based device programme. We install certified kit from Logitech (Rally Bar, Rally Bar Mini, Tap IP), Poly (Studio X30, X50, X70 and Poly G7500) and the Series One Desk 27 for executive use. Each device is enrolled in the Google Admin console for centralised configuration, monitoring and OTA updates.

Q.Do I need a separate Google Meet hardware licence?

Yes. Each Google Meet hardware device requires its own Meet hardware licence. UK list price is £200 per device per year, separate from your individual Google Workspace user licences. The licence covers device management, security policies, automatic updates and 24x7 Google support. We supply the licences alongside hardware on a single UK invoice and configure devices in your Google Admin console as part of the rollout.

Q.What room sizes work best with Google Meet hardware?

We design Google Meet rooms for every space class. Focus rooms and 2 to 5 person huddle spaces use the Series One Room Kit Small, Logitech Rally Bar Mini or Poly Studio X30. Standard 6 to 12 person meeting rooms use the Series One Room Kit Medium, Logitech Rally Bar or Poly Studio X50. Boardrooms of 12 to 20 or more people typically use the Series One Room Kit Large, Poly Studio X70 or the Logitech Rally Plus modular system with ceiling microphones. We map device choice to acoustics, table layout and display size.

Q.How quickly can a Google Meet room be installed?

A typical single-room installation including mounting, cabling, device enrolment in Google Admin, calendar integration and user training is completed in one working day. Rooms requiring AV-over-IP, ceiling mic arrays or Crestron control are usually two to three days. We can run multi-room rollouts across UK head offices and regional sites with weekend or out-of-hours installs to avoid disruption to business meetings.

Q.Does Google Meet hardware work with Microsoft 365 or do I need Google Workspace?

Google Meet hardware requires a Google Workspace tenant for management, but the rooms can join Microsoft Teams and Zoom meetings using interoperability features. If you are still on Microsoft 365 we can run a hybrid setup or migrate calendar and email to Workspace as part of a wider deployment. We also help organisations with mixed estates standardise on Google Meet for video and keep Outlook for email until they are ready to migrate.

Q.Can I integrate Google Meet rooms with our existing AV control systems?

Yes. Logitech and Poly Google Meet devices integrate with Crestron, Extron and Q-SYS for advanced control of lighting, blinds, audio and AV-over-IP routing. Logitech Tap IP and the Poly TC10 are touch controllers that can also act as scheduling panels outside the room. For divisible spaces we can configure dual-device setups so the room joins one Meet call when combined and two separate calls when split.

Q.Do you offer ongoing support for Google Meet rooms across the UK?

Yes. We deliver UK-based managed Google Meet support including remote monitoring through the Google Admin console, proactive firmware management, hardware swap-out under SLA, on-site engineer call-outs and quarterly service reviews. Service tiers run from 8x5 next-business-day through to 24x7 4-hour response, and we can hold spare kit on-site for global organisations with high-availability requirements.

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