What is office digital signage?

Office digital signage is a network of commercial-grade screens in workplace environments showing internal communications, room availability, wayfinding, visitor information, KPIs and emergency notices. Unlike retail signage aimed at customers, the audience is staff and visitors, and the content mix is heavier on operational data (meeting room status, hot-desk maps, fire muster information) than promotional content.

A typical UK office deployment has four screen archetypes:

The hardware is the same commercial panels you'd see in retail (Samsung QM, LG UH, Philips P-Line) but the software brief is different. Office signage often integrates with Microsoft 365 calendars for meeting room status, Power BI or SharePoint for KPI dashboards, HID or Paxton access systems for visitor flows, and the building management system for energy or air-quality data.

CMS choice usually comes down to whether the client is a Microsoft estate (ScreenCloud and Mvix have native Teams and SharePoint integrations) or a mixed estate (Yodeck, Navori, MagicInfo). For meeting room status screens specifically, room-booking platforms like GoBright, Joan, Evoko or Crestron Room Scheduling ship their own panel hardware and don't sit inside the main CMS.

Costs typically run £500 to £1,500 per main screen for digital signage installed in a UK office, with room-status panels at £250 to £600 each plus the room-booking software licence (£3 to £10 per panel per month). The bigger conversation on most office projects isn't hardware, it's content cadence: who owns the screens internally, who updates them, and how often.

Quick reference: networked screens covering lobby reception (55-75" landscape), meeting room status panels (10-15"), KPI dashboards and employee comms (43-55"), and wayfinding (32-55"); typical mix of landscape and portrait orientations.