What AV does a serviced office or co-working space need?

A serviced office or co-working space needs platform-agnostic BYOD video conferencing, multi-tenant booking, tenant-blind support and end-of-day automated reset. The model is fundamentally different from single-tenant offices: rooms are shared across many businesses with different platforms, brand standards and security postures, so the AV must be agnostic, robust against misuse and easy to reset between bookings.

Typical equipment and platform stack:

• BYOD-first video conferencing. Not native Microsoft Teams Rooms or Zoom Rooms. The room provides a USB-C single-cable connection to an in-room speakerbar (Logitech Rally Bar, Poly Studio X or Yealink MVC) so any tenant's platform (Teams, Zoom, Webex, Google Meet, Whereby, GoTo) works through the laptop they bring in.
• Multi-tenant room booking (Joan, Robin, OfficeRnD, essensys) showing per-tenant availability, charging where applicable, and integrating with the operator's CRM.
• Common-area digital signage with tenant-area branding, shared events, building wayfinding and tenant-only news. Signage CMS must support multi-tenant publishing (different tenants own different zones).
• Visitor management handling multi-tenant reception: a visitor for Tenant A should not appear in Tenant B's records.
• Wayfinding signage in multi-floor co-working buildings, often tied to the booking platform so visitors find the right room from check-in.

Audio choices differ from corporate fit-outs. Ceiling array microphones are preferred over table mics in shared rooms because tenants cannot disconnect or walk off with a ceiling mic, and there are no cables on the table to fail between bookings. The same logic favours fixed displays over wheeled trolleys.

End-of-day reset matters more than in single-tenant offices. Schedule an automated reset at close of business: volume to default, default input selected, all signed-in accounts cleared, signage returned to lobby mode. Without it, the morning's first tenant inherits the previous day's chaos.

Support model is different too. The integrator must provide tenant-blind support: an engineer attends a fault call without knowing which tenant booked the room, because the operator (not the tenant) holds the support contract. Trained on every platform, not just one. See the office spaces brief and the meeting room AV guide for room-level detail.

Typical cost is £15k to £35k per meeting room including booking integration and signage. Lower end is a 6 to 8 person huddle room with BYOD bar and booking panel; upper end is a 12 to 16 person boardroom with dual display and ceiling array.

Quick reference: BYOD video conferencing (USB-C single-cable bar), multi-tenant booking (Joan, Robin, OfficeRnD), multi-tenant signage and visitor management, ceiling array audio, automated end-of-day reset, tenant-blind support model, £15k-£35k per meeting room.