Scheduling shared spaces in busy environments such as offices and across campuses can be a challenge; plans change and yet rooms aren’t canceled; recurring meetings stay in diaries but are no longer held, and people simply drop in whenever they see an empty space regardless of any upcoming events.
A room booking system can help to avoid all of this and more, bringing both operational and commercial benefits to users.
By allowing people to book their room online it’s no longer necessary to manually manage room diaries, reducing the pressure on staff. Not only that but more sophisticated systems can capture all the key information needed to ensure every meeting runs smoothly, such as room layout, number or attendees, and even catering and equipment requirements, providing a clear benefit to facilities teams. As all of this information is stored securely in a central system double booking of rooms will be eliminated and it’ll be easy to see which rooms are available when, while centralized admin platforms will enable a single view of all room bookings across an organization.
By combining meeting room booking software with hardware such as control panels and illuminated wall and ceiling signs, users will be able to clearly see the status of a room, when meetings are scheduled and when they are due to finish, removing the temptation to use rooms without booking them. Some panels can also be used for digital signage, creating an additional way to share corporate messaging.